Hotel and Location

About the Fairmont Orchid, Hawaii

Discover the Fairmont Orchid, Hawaii, on the Kohala Coast where luxury and paradise create the perfect destination. This beachfront haven offers stunning ocean views, exquisite dining and a serene spa — perfect for relaxation or adventure. Whether you're lounging by the pool or exploring the island, the Fairmont Orchid promises an unforgettable stay.

We suggest you make your housing reservations at the same time you register, and no later than 11:59 p.m. (Central Time) on August 23, 2024, to ensure you receive the discounted special Top of the Table rate. Availability is not guaranteed, and reservations will be accepted on a first-come, first-served basis. Your meeting confirmation email will include a room reservation link.

The negotiated room rate of USD 339, in addition to a USD 20 per room per day resort fee, is only guaranteed until 11:59 p.m. (Central Time) on August 23, 2024.  Don't miss out on this opportunity to experience the ultimate in luxury and relaxation at the Fairmont Orchid.

Members must be registered for the meeting to secure a hotel room. A credit card valid through July 2025 is required to confirm your reservation. American Express, Visa, MasterCard and Discover credit cards are accepted. The hotel will send a confirmation email of the hotel reservation once it has been completed. Members are able to reserve one room.

Important Dates


  • Registration deadline: August 23, 2024
  • 100% refund deadline: August 23, 2024
  • 50% refund deadline: September 10, 2024
  • No refund or cancellation after: September 11, 2024


  • Housing deadline: August 23, 2024
  • Housing cancellation: 21 days prior to your arrival deposits will be refunded.  20 days or less no-refund.

Pre-Paid Events

  • No refunds after August 23, 2024

Visa Denial

  • No refunds after August 23, 2024

Fairmont Orchid, Hawaii

1 North Kaniku Drive
Kamuela, HI 96743

Check In Time –

4 p.m. (Hawaii–Aleutian Time)

Check Out Time –

11a.m. (Hawaii–Aleutian Time)

Room Rate:

USD 339

The rate is USD 339, in addition to a USD 20 per room/per day resort fee.

A deposit equal to two nights room and tax by credit card is required.

Beginning with the third adult sharing a room, a USD 75 fee will be charged.  There will be no charge for children under the age of 18 sharing the same room with their parents and utilizing existing bedding. Maximum capacity is four (4) adults or two (2) adults and two (2) children per room.

Room rate does not include an applicable 17.96% tax (4.712% state tax and 13.25% transient tax).


Pre- and post-meeting date reservations

Pre- and post-date reservations are based on limited availability due to hotel occupancy over these dates and are not secured or guaranteed.

Hotel Cancellation and no-show policies

Hotel reservations cancelled up to 21 days prior to arrival will be accepted and the deposit refunded for that room for the full night's stay. For reservations cancelled within 21 days prior to arrival, individuals will be responsible for the full stay; no-shows will be billed for the entire stay.

Travel and transportation

MDRT’s official airline is United Airlines. United offers attendees special meeting discounts from 5% to 10% when traveling to (KOA). Book early to secure best flights and lowest fares! For the most direct flight, KOA is approximately 30 minutes from the Fairmont Orchid, Hawaii. For complete information on airport transit, visit .

Discounts apply on United, or flights operated by United-branded United Express, and eligible United codeshare operated and marketed flights. Applicable restrictions and fare rules apply.

Reservations and ticketing are available via and the United Reservations Meetings Desk at +1 (800) 426-1122. United valid travel dates for the 2024 Top of the Table Annual Meeting are September 22 through October 1, 2024. Use offer code ZNZ9164802 when booking.

Ground transportation

You are strongly encouraged to arrange your transportation prior to arrival. The easiest way to get around the island is by car. Taxi services are the most available and should be prearranged. It is difficult to obtain a taxi after 10 p.m. without being prearranged. You can make these arrangements through the hotel concierge at +1 (808) 887-7320 or .  Uber and Lyft are new to the island and are not as available.

Car rental

If you would like to rent a car while staying in Hawaii, please arrange through .

Hertz car rental is available on-site at the Fairmont Orchid.

Self-parking at the Fairmont Orchid is included in your resort fee. Valet parking is USD 25 plus tax.

International travel

If you require a visa letter to attend the meeting or have other questions regarding travel from outside the U.S., please view this . Members who are denied a U.S. visa are eligible to receive a full refund for the meeting registration fee only if official documentation of their visa denial is provided to by August 23, 2024. MDRT cannot process refunds for visa denials received after August 23, 2024.

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